Summary:

This document addresses work instructions for how to use Group Adjustment to Perform Special Edits. 

Using Group Adjustment to Perform Special Edits

Special Edits are changes made to a timecard specifying that an employee is paid to the scheduled start or end, or the actual start or end, of a shift.  For example, if there is inclement weather and all employees are scheduled to work until 5:00pm but are released at 3:00pm, a manager could use Pay to Schedule End pay to the employees for their full scheduled shift.  Note that this can not be applied to an unscheduled shift.

Crediting employee hours is a typical adjustment made by a supervisor or manager.  Typically, debiting employee hours should only be done with caution and with legal advice.

To Perform Special Edits Through Group Adjustment Menu Item:

1. Under Operations from the menu, select Group Adjustment (Figure 1).

2. Click on Change Type of Adjustment (Figure 2) to open the Adjustment Type menu.

3. From the Adjustment Type menu, select Special Edit (Figure 3).

4. The Add Special Edit window will appear (Figure 4).

5. Enter the following information (Figure 5):

      a. Effective On Date

      b. Time

      c. Special Edit

      d. Reason Code (if applicable)

6. Use the Adjust Those to Include menu to refine the list of employees to be included and excluded from the group adjustment (Figure 6).  Once selections have been made, click Save.

7. Select Apply Adjustment (Figure 7).